Office Coordinator [Australia]

 

Introduction:
About the College:
The Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) is the leading standards body responsible for the training and education of specialists and GP obstetricians in obstetrics and gynaecology in Australia and New Zealand.

RANZCOG is committed to the establishment and maintenance of the highest possible standards of practice in women's health and provides programs in training, accreditation and continuing professional development (CPD) that are responsive to the evolving health care needs of women.

RANZCOG supports research into women's health and act as an advocate for women's healthcare by forging productive relationships with individuals, the community and professional organisations, both locally and internationally.

Description:
Key Responsibilities:

• Provide friendly and professional service as the first point of contact for visitors, phone calls and enquiries.
• General maintenance of the office environment in accordance with legislative and OH&S requirements whilst maintaining the College standards.
• Assist internal and external College functions as required, including booking catering for events.
• Manage the purchasing of office and kitchen supplies, ensuring constant and uninterrupted supply.
• Work closely with the People and Wellbeing Advisors onboarding and set up of new staff.
• Process the incoming and outgoing mail and arrange courier pick-ups and deliveries for staff.
• Maintain the Fire Warden, First Aid Officer, Reception and Kitchen rosters.
• Ensure appropriate training to relieve reception during breaks.
• Maintain staff security access passes.
• Arrange appropriate fundraising activities to support the College’s nominated charity.
• Assisting the People, Wellbeing and Facilities team with general day to day administrative tasks.
• Other duties as assigned by the Facilities Lead.

Skills and Experiences:
The ideal candidate will have:

• Highly developed verbal and written communication skills
• Proven experience in reception or customer service environment
• Excellent administrative skills, particularly with respect to accuracy and detail
• IT know-how and proficiency with MS office applications (Outlook, Word and Excel).
• Excellent organisational and time management skills
• Polite and helpful demeanour
• Can-do approach to their work
• The ability to always maintain strict confidentiality
• A positive and flexible attitude
• Self-motivated with the ability to work independently and as a member of a team
• Resourcefulness and resilience with an approachable and professional manner

This role may require some out of hours work and some travel within Australia and New Zealand. (The College offers time off in lieu, overtime and flexible working arrangements at times when out of hours work is required).

Some of our benefits include:

• Annual Leave Loading of 17.5%
• Flexible working conditions - work from home and in the office
• 26 weeks paid Parental Leave
• Fully Subsidised Employee Assistance Program (EAP)
• Gratis Days (additional paid leave on dates set by the College)
• $1,200 Professional Development Allowance per year
• Fully Subsidised Access to LinkedIn Learning
• Social and wellbeing events organised throughout the year - wellbeing weeks, staff drinks, fortnightly quizzes
• Additional leave for menstrual and menopause care, gender transition, fertility treatment and family planning, volunteering, study, cultural leave, pet adoption (to name a few!)

You can also view our benefits and policies and the great work we do by visiting our WORK180 endorsed employer page.

RANZCOG is an equal opportunity employer, committed to employing the best people to do the best job possible, regardless of disability, sex, sexual orientation, gender identity or expression, age, race, ethnicity, religion, parental and carer status, or any other attribute.

We encourage applications from people who are from all backgrounds including Aboriginal and Torres Strait Islander people.

Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification.

At RANZCOG we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.

All RANZCOG jobs can be worked flexibly, and we encourage job applications from Aboriginal people, people with disabilities, LGBTI and people from culturally diverse backgrounds.

TO APPLY: Click here for a copy of the Position Description which outlines the Key Selection Criteria for this role. When submitting your application, please include your current CV and a covering letter addressing the selection criteria.

Applications Close: Thursday 25 May 2023 @ 11.59pm

“RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future.
RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners."