WORK FROM HOME for Bilingual or near-native, fluent English-speaking applicants.
A remote administrative assistant to assist with various administrative tasks for a US-based law firm. Please read this job description carefully to ensure you meet the minimum requirements.
Job Responsibilities: Responsibilities may vary depending on your skills and experience.
You will be assisting with various tasks, including:
ADMINISTRATIVE:
- You will be given access to software to manage all aspects of your job.
- Answer and manage phone calls and emails. Phone calls must be answered immediately, similar to a call center.
- Schedule client appointments and follow-up with clients
- Assist attorney with client, case, matter, and project management, including drafting and sending letters, managing document organization of client files in electronic form, managing/docketing deadlines, etc.
- Assist with the preparation, formatting, and proofreading of correspondence
- Draft (from templates), revise and format legal documents
- Organize and summarize medical records
- Assist with organizing and scheduling meetings and appointments
SOCIAL MEDIA AND MARKETING: Assist with various marketing projects, social media management, write blogs, etc.
OTHER: Other tasks assigned on an as-needed basis
System Requirements:
- You will be given access to software to manage all aspects of your job.
- Work from home is performed in a noise-free home office, using personal computer equipment.
- Have a good working pc/laptop, dual/external monitor, and a noise-canceling headset to ensure the quality of calls that will be made.
- Work from a quiet home office. Must work in a noise-free environment. There should be no background noise from kids, pets, etc.
- High speed, wired Internet connection.
- Must be immediately available for any incoming calls, and video conference meetings via Zoom/Google Meet.
Work Schedule:
- This will become a long-term position for the right candidate. We will have a trial period to see if you are a good fit for this position. The job will be full-time remote work from home.
- Must be able to work during our business hours. The work schedule is 8:00 AM- 5PM/6:00 PM CST (which is one hour behind Colombian), Monday through Friday, and Saturday 9:00 am to 12:00 pm. Some days may require longer hours and flexible weekend schedule.
Essential Skills:
- Ability to work independently and use time efficiently
- Very organized with the ability to balance multiple tasks and competing priorities
- Works well under pressure and has a high level of attention to detail
- Strong client-relationship skills as well as the ability to use judgment, tact, discretion, and keep the information confidential
- Displaying professional communication via phone and email
- Reliable
Qualifications:
- A bachelor's or a master's degree from a University.
- Excellent English language skills (both writing and speaking) (C1/C2).
- Working knowledge of Windows OS, Microsoft Word, Adobe Acrobat DC (pdf)
- Detail-oriented and a high level of accuracy in work product
- Good time management and task management skills
- Ability to work independently and meticulously
- Very good computer skills; computer literate
- 5+ years of experience as an administrative assistant, secretary or paralegal
To apply for this position, please send your CV to email and a link to a your pre-recorded audio message saved at https://vocaroo.com or an MP3 file telling me about your qualifications and why you'd like to have this job. The audio recording is required for an initial assessment of your English before we move to the next stage of the interview process. Applicants without the audio recording will not be considered, and will not move to the next stage of the interview process until the initial qualifications are passed.
Salary depends on experience and qualifications. See estimated salary range in the job listing or compare administrative assistants compensation in your geographic area. We will pay on an hourly basis, longer work hours will result in higher salary.
Job Type: Full-time
Pay: From $10,000 per month
Application Question(s):
- Please provide a link to your introductory audio recording saved at vocaroo.com or submit an MP3 file
Education:
- Bachelor's (Required)
Language:
- English as bilingual, near-native or C2 (Required)
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